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Vendors

 

Fernie Mountain Market provides a place where vendors can promote and sell the items they make, bake, or grow.

—-> Just 3 Steps To Vend With The Mountain Market

 

1st – NEW VENDOR REQUEST APPROVAL

If you’d like to vend at the Mountain Market, review the Market Guidelines below then contact us and we will let you know if there is a need for the products or services you offer. We are happy to host vendors that would like to attend just a few markets a year or the whole season. In your email please include: where you are from, what you hope to sell and details on how you make, bake or grow it yourself.

Click to contact us

2nd – VENDOR REGISTRATION

Once you have approval (instructions above), please register as a Mountain Market Vendor. You must be a registered Mountain Market vendor to attend and vend at Mountain Market events. If you receive Mountain Market email newsletters, that means you are registered as a vendor. Be sure to keep an eye out for our monthly emails which come out on the 1st of each month from May to October.

Click to register as a Mountain Market vendor

3rd – SUBMIT DOCUMENTATION

Prior to vending, each year you must submit your annual vending documentation. This is completed via our online form. If you have not submitted your updated paperwork you will be refused vending privileges. EVERY vendor must complete this step annually. This is where you upload your paperwork (eg. list of food sold, IHA approval, cosmetic numbers, fire department inspection, ect). Please upload all your required paperwork at one time.

Click to submit your documents

 

Vendors commit 100% of their vending area to selling items that they can say “I made it, I baked it, or I grew it”

—-> Mountain Market Vendor Guidelines

FEES

Market fees at Rotary Park are $20 for a 10×10 space. Food trucks are $30 per truck. Fees are collected by the Market Manager each week at the beginning of the market via credit or debit card. No cash payments are accepted for weekly fees.

SCHEDULE

Please check the Market Calendar.  Vendors are expected to operate fully throughout the designated time periods. If you cannot stay for the entire market period, then it is best to not attend. Vendors must be set up and ready for sales by 9:45 am. Late vendors will not be allowed to set up.

SET UP

Weekly vendors are not allowed on-site before 8 am. For your first market, please check in with a Market Coordinator before setting up so we can explain how it works. A Market Coordinator can be identified by their grey and green hat. 1st-time vendors are recommended to arrive between 8 and 8:45 am.

DRIVE-IN & DROP OFF

Vendors may drive in and drop off their set up. All vehicles must be offsite by 9 am. You may not set up any part of your booth until your vehicle has been parked off site. Please take great care when driving through the market area.  The maximum speed is 5km/hour.  Please remove your vehicles offsite immediately after dropping off your set up.

VENDING

All vendors must provide their own setup, and we recommend you come prepared for all the elements that our beautiful mountain setting can send our way.  Vendors must operate from 10am till 2pm. If you cannot vend throughout the entire period, then you cannot attend the Market.  We encourage vendors to post signs if sold out of a product to help inform customers of the variety of products you sell and to encourage them to come earlier next time.

TAKEDOWN

All customers deserve to have a similar Market experience whether they come at 10:05am or 1:55pm.  Takedown begins after the Market ends at 2pm.  Any packing up of supplies, signage, product, or other parts of your setup before 2pm counts as taking down and is an infraction. Vendor vehicles will be allowed back on site 10 minutes after the market closes. Please take down and pack up your booth before bringing your vehicle on site.

ALBERTA VENDORS

Food vendors from Alberta (maximum 300km away) are now allowed to attend the Mountain Market as Qualified Extra-Provincial Food Vendors. BCAFM bylaws were changed in 2021 state to allow AB food vendors are allowed to vend at BCAFM markets. We are proud to say we have been working for multiple years to change this and it has finally happened.  Artisan vendors from Alberta are not allowed to vend at BCAFM markets.

PARKING

Vehicles may not be parked on the grass to vend out of your vehicle (excluding the select seasonal vendor area along the alley). Do not park in the Rotary Park playground parking lot or in the orange areas on the map below. In our 2021 customer feedback, many complained about parking problems, so we are implementing new vendor parking rules. There are many areas surrounding Rotary Park (in the green) that may be used for vendor parking.

SMOKE-FREE

Please note that the Mountain Market aims to be a smoke-free and scent-friendly environment. We request that all vendors respect the breathing space of others and keep their booths smoke and scent-friendly.

GARBAGE, RECYCLING & WASTE REDUCTION

You are responsible for leaving the Marketspace you use better than you found. All garbage and recycling must be removed off-site. Nothing should be left behind in the Market area (eg. ice or flower petals).  If you sell products that are packaged and could be consumed on site then you must provide garbage and recycling receptacles in plain view of the customer. Vendors are encouraged to reduce their use of single-use disposable packaging and recycle whenever possible. Styrofoam packaging is not allowed on site and eco-friendly paper or compostable containers are strongly encouraged.

TENT WEIGHTS

All vendors must have a minimum of 25 lb of weight per tent leg (or a minimum of 100 lb. overall) to secure their tent against the wind. This is for your safety and the safety of others. If you do not have appropriate tent weights you will not be allowed to set up your tent.

ATTENDING YOUR 1st MARKET

A Market Coordinator is onsite at 8 am each market day. New vendors are recommended to come after 8am. You can identify Market Coordinators by their green & grey hats. When you get onsight, ask someone in a Mountain Market lime green hat for help.

COVID GUIDELINES

We pride ourselves on creating a safe space for our vendors and customers at the Market. To help prevent the spread of COVID-19, the Mountain Market will comply with orders from the Provincial Health Officer and British Columbia Center for Disease Control.

INSURANCE

We recommend that all vendors have insurance coverage. Insurance is a cost of doing business and protecting those around you. We recommend carrying a minimum of $2 million in liability insurance including product liability. If you are looking for vendor insurance consider exploring: BCAFM Vendor Insurance, Duoo (offers $15/day option), CanSure, Special Risk Insurance Managers, Cooperators Insurance or adding it to your home business insurance plan.

FARMERS WANTED

The Mountain Market is always looking for more farmers that can provide locally grown produce throughout the whole market season. Please contact us.  Please note that you must grow the produce yourself to sell it at our market. Reselling is not allowed.

FOOD VENDORS

All vendors selling food must comply with the Guidelines for the Sale of Foods at Temporary Food Markets. We highly recommend being FoodSafe or MarketSafe certified. To ensure you qualify to sell at the Mountain Market, please review our food vendor guidelines.

Click to view our food vendor guidelines

COSMETICS VENDORS

Each cosmetic product sold in Canada (and at the Mountain Market) must have a Cosmetic Number which shows they have a completed Cosmetic Notice Form (CNF) with Health Canada. To ensure you qualify to sell at the Mountain Market please familiarize yourself with our cosmetic vendor guidelines.

Click to view our cosmetic vendor guidelines

FOOD TRUCKS

Doesn’t everyone just LOVE food trucks?  We love having food trucks join us. All food trucks must meet the IHA guidelines and Fire Safety guidelines detailed in the link below. Food trucks must be on-site by 8:30 am. Food trucks must now reserve a spot each week (by midnight Saturday). Click here to reserve your spot. Please note: if you reserve a spot and do not show then you will be charged triple your fee to attend any future market.

Learn more by reviewing our food vendor guidelines

FIRE SAFETY

Any vendor utilizing fuel or power sources must have a portable fire extinguisher in their vending area.

GENERATORS

Whisper-quiet generators are allowable by special request. Please email the Mountain Market to confirm your approval for use of a generator.

CHERRY VENDORS

We currently have regular fruit vendors that offer cherries at this time. We do not have space for other cherry vendors currently. You may contact us to be put on a waitlist for the future.  Please note that you must grow the cherries yourself to sell at our market.

CORN VENDORS

If you would like to sell corn at the Mountain Market, please contact us to see if we have space available. Please note that you must grow the corn yourself to sell at our market.

YOUTH VENDORS

We welcome youth vendors at the Mountain Market. We are working on creating a youth vending area for youth 18 & under with reduced vendor fees at $10. Please note that all vendors regardless of their age must follow all the vending guidelines. If you are a youth who wants to sell food or cosmetics please note that these products require additional restrictions to sell at the market – please read the related section on this page.

ALCOHOL VENDORS

BC Beer, wine, cider, and spirits can be sampled and sold at the Mountain Market if vendors have Farmers’ Market Authorization under Liquor Control and Licensing Branch Policy Directives. Click here to download additional information on the process.

NON PROFIT VENDORS

Non-profit organization vendors may participate in the market. Sales of non-hand-made products may be allowed if previously approved via email with the Mountain Market (eg. products with the organization’s logo). Please note that all vendors (including non-profits) must follow all vending guidelines and pay vendors’ fees. Note: Please do not send any representatives of your organization to set up your booth if they have not read the Market guidelines.

VENDOR LOCATIONS

Weekly vendor spaces are “first come, first serve”, except for our seasonal vendor reserved area. Please check in with a Market Coordinator before setting up.  Tape measures are laid out on the ground and designate vendor spots.  Spots around the gazebo are reserved. Spots around the playground are first come first serve. The tape measures state either ‘yes’ or ‘no’.  Locations market ‘yes’ means you can vend in that area.  Seasonal spots are designated by a green sticker.

Click here to learn about our seasonal reserved area

BUSKERS AND MUSICIANS

BCCDC Guidelines now allow Markets to engage live musicians to play background music but must not allow customers to congregate at that location. Markets are not allowed to promote or advertise music at the market. Background music should not be louder than normal conversation.  Please contact us if you would like to explore options and locations to play at the Market. Please note that we do not have a budget to pay musicians but do allow busking for donations.

NUTRITION COUPON

All vendors selling fruit or vegetables at the Mountain Market are requested to participate in our BCAFM Farmers’ Market Nutrition Coupon program.  Coupons are valid for the purchase of any unprocessed fruit or vegetable produce sold at the Mountain Market.  Change may not be given for these coupons. Vendors will be reimbursed at the end of alternate markets via online payment.

INFRACTION POLICY

Vendors who do not follow the Market guidelines will be notified. 1st infraction – verbal warning. 2nd infraction – written warning. 3rd infraction – $100 fine. 4th infraction – market suspension.

DOGS

Please note that dogs are not allowed in Rotary Park as per City of Fernie Bylaws.

 

STILL HAVE QUESTIONS?

Click here to view our Frequently Asked Questions page